Free Time Zone Meeting Planner
One teammate in Regina, one in Berlin, one in Tokyo — and every proposed time is midnight for someone. Add each person's time zone, set their real working hours, and get the windows where everyone is actually at work, plus a calendar file you can send out.
1. Who is meeting, and when
| Time zone | Offset | Work starts | Work ends |
|---|
Working hours are per zone and editable — a night-shift teammate can set 22:00 to 06:00 and the overlap math handles the overnight wrap.
2. Convert one specific time
Someone said "3 PM works for me" — in which zone? Pick their zone and time, and see it in every zone above.
Something not working?
Tell us what went wrong — it helps us fix the tool. Only what you type below is sent.
Need more power? Meet Meeting Planner Pro
One-time payment. Yours forever. No subscription.
| Feature | Free | Pro |
|---|---|---|
| Overlap windows, time converter and .ics download | Yes | Yes |
| Per-zone working hours, including overnight shifts | Yes | Yes |
| Saved team profiles and shareable meeting links | — | Yes |
| Fair rotation planner (who takes the early call next) | — | Yes |
Frequently asked questions
How is daylight saving handled?
Offsets are computed with your browser's Intl time zone database for the exact date you picked, so a zone that is UTC-4 in summer and UTC-5 in winter shows the right offset for that date. If you change the date across a DST transition, the offsets refresh.
What if there is no overlap at all?
That happens with, say, Regina, Berlin and Sydney together — no single hour is inside 9-to-5 for all three. Widen someone's window, or use the converter to find the least-bad slot and rotate who takes the odd hour (the Pro rotation planner automates that fairness part).
Why do some windows cross into the next day?
A UTC window converts to a different local date in far-apart zones: 22:00 UTC is the same evening in London but early morning the next day in Sydney. The .ics file stores the absolute moment, so every calendar app renders it on the correct local date.
Is anything about my team uploaded?
No. Zones, working hours and dates stay in your browser tab.